Meeting Minutes

January 31, 2023

Call to order, 7:10 PM

  • Present: Christy Jones (hosting), Sandy Schell, Megan Johnson, Danny Bier, Alex Wolf, Brittany Meeks, Andi Graves, Kathy Walker, Joanne Davala, Dorthea Diller, Lisa Wiethorn
  • Quorum Established: Yes
  • November 2022 minutes approved

Reports:

  • Presidents – 2022 co-presidents were not in attendance; no report
  • Secretary – November meeting minutes (written by Christy Jones) were approved
  • Treasurer
    • Ended 2023/ Current Balance: $3,085.07
    • Pending Costs: Pending costs from 2022 – will close out 2022 books by the end of February
    • Sandy will develop a summary of 2022 fund allocation for the 2022 Membership Year to publish alongside meeting minutes
  • Architectural Control Committee – Reminder to submit work (past and future)
  • Hospitality – Nothing new to report
  • Communications – Nothing new to report
  • CenCon (Centennial Council of Neighborhoods) – AHCA is currently in good standing. If you’d like to know what is happening with our city’s 45 neighborhood associations, please visit www.cencon.net.

New Business

  • Elections were held and we’re happy to see more participation with our neighbors!

Announcing our 2023 AHCA BOARD!

Co-Presidents: Danny Bier and Alex Wolf
Secretary: Andi Graves
Treasurer: Sandy Schell
Communications: Megan Johnson & Brittany Meeks
Hospitality Co-Chairs: Susie Lewis and Christy Jones

2023 Membership Drive:

  • Goal: Get forms out in February
    • Team:
      • Joanne: Can update mailing labels.
      • Christy: Will help stuff envelopes
      • Need to figure out who will print
    • Discussion:
      • Decided to send via USPS as well as via website when paying through PayPal
      • Sandy will send form via e-mail to all members + neighbors present; will need consensus
      • Will have a centralized drop-off location for membership forms if neighbors do not want to mail

Dues Increase:

  • Increase dues from $50-$75 annually. All in attendance voted for. Approved.
    • Neighborhood dues will remain voluntary
    • 2022 Overview:
      • Brought in $5,245 (including $1,500 in Centennial grants)
      • Spent $5,996.46
      • Difference: $(751.46)
    • Challenges:
      • All costs have gone up with inflation; Dumpster/Chipper was a large expense increase. Increases across the board in required insurance, flyer/printables, food, etc.
      • Due to increases in cost to run events, proposing annual dues increase from $50 to $75
        • There have been no due increases since the AHCA was established
    • Commitments:
      • The board is committed to ensuring we are being frugal, while also planning fun events for our neighbors to connect.
      • The board commits to look at ways to reduce costs and drive ways to save in order to stay within budget.
      • As we planned the 2023 calendar, we considered neighbor attendance and feedback to ensure we were spending our time and money resources in most leveraged areas.
    • Meeting vote to increase annual, voluntary, dues from $50 to $75
      • All in attendance were in favor. Approved.

Board Elections: 

  • Co-presidents: Danny B + Alex Wolfe
  • Secretary: Andi Graves
  • Newsletter: Sandy Schell + Danny B.
  • Digital Communications:
    • Website: Megan Johnson
    • E-mails: Britney + Danny B.
  • Treasurer: Sandy Schell
    • Backup: Alex Wolf
  • Hospitality: Christy Jones + Susie Lewis
  • All in favor voted for and approved.

ACC Elections:

  • No current ACC board members here
  • Current: Hank, Vorry Moon, Matt

Meeting Adjourned: 8:26 pm

Andi Graves submits these minutes, gratefully acknowledging the board’s help!

 

Other Notes:

  • Holiday Party at the Moons had great attendance!
    • Did get feedback around being able to bring children. Board decided to maintain the Holiday Party as an adult only event, as majority of events are family-friendly.
  • If you have issues or concerns, please attend meetings in addition to voicing concerns online and/or emails
  • Need to begin confirming that name and address are OK to publish prior to doing that
  • CenCon- Centennial council of neighborhoods. Meet on a monthly basis in person.
    • In the past, we’ve had a delegate that would attend and provide updates.
    • Lisa will be our volunteer to do this  (thank you!)
  • Megan will apply for the permit for 4th of July
  • Christy will get info for potential new chipper company since last one was unreliable
    • Should keep same dumpster company
  • Will apply for $500 Centennial grants; Sandy to determine # of grants we can apply for. Potential options for usage:
    • Dumpster
    • Chipper
    • 4th of July BBQ + Parade
    • Fall Festival
    • Holiday Party

 

Regular Meetings: Odd Months; 3rd Tuesday @ 7pm

 

January 31

Host: Christy Jones

Topics:

  • Board Elections
  • Dues increase
  • 2023 Calendar Planning + Leads

March 21

Host: Dorathea Diller House

Topics:

  • Begin planning Dumpster/Chipper
  • Discuss location for 4th of July Block Party

May 16

Topics:

  • Plan 4th of July / Summer BBQ (Block street, permit, street party)

 

July 18

Topics:

  • Ice Cream Social
  • Fall Festival

September 19

Topics:

  • Start Holiday Party

November 21

Topics:

  • Holiday Party

 

 

 

Community Events:

2/15

AHCA Membership Drive Starts

Alex + Danny

6/3 + 6/4

Dumpster/Chipper Weekend

Sandy + Danny

7/4

Summer BBQ + 4th of July Parade

Christy + Megan

8/1

Ice Cream Social

Andi

9/23

Annual Fall Festival

  • Chili cook-off

Britney + Aaron

12/9

Santa Visits + Holiday Party

 

 

 

Other Activities:

  • Entrance clean-up
  • Membership Directory
    • Kathy- Proof Reading directory
  • 3 Grants