Meeting Minutes

January 30, 2024

Call to order:

Meeting was opened by Alex Wolf at 7:09pm. Reading of the previous minutes was waived by a majority of those present. Alex advised the members since there were no elected AHCA Board officers for the January 2024 meeting, the AHCA Board would not meet. He asked for a volunteer to take minutes. Candace agreed to take minutes. There was no reading of correspondence and/or hearings.

The meeting was hosted by Kathy and Mark Masters at 1789 East Jamison Place. Change of notice was sent via email and by posting on the respective residents’ doors on the evening of the meeting for change of meeting from Hank and Renee Salmans home 1697 East Jamison Place.

    1. Attendance (A quorum was present):
      • Vorry Moon
      • Kathy Walker
      • Sandy Schell
      • Alex Wolf
      • Brittany Meeks
      • Rachel Weinstock
      • Lila Greaves
      • Susie Lewis
      • Megan Johnson via phone
      • Amanda Zuber
      • Joann Davila
      • Dorothea Diller
      • Danny Bier
      • Kathy Masters
      • Mark Masters
      • Candace Moon
      • Clayton Meeks
      • and Hank Salmans via text message

    Arapahoe Highlands Civic Association Business

    • Reading of Minutes of Previous Meeting
      • Motioned to skip this, the motion was seconded, reading was skipped
    • Reading of Correspondence and/or Hearings
      • There was nothing brought up for discussion, motioned to skip, was seconded and skipped
    • Treasurer’s Report:
      • Sandy Schell distributed a copy of the proposed 2024 budget. Sandy suggested that the new AHCA Board review the 2024 proposed budget and decide whether to present it at the March meeting. Vorry noted the bylaws require a new budget and the new AHCA Board can decide whether to keep the proposed 2024 budget or amend it. Alex noted the budget could be decided in either January or March after a new board was elected. A motion was was made by Candace to wait until the March meeting to decide whether to accept the proposed 2024 budget. Motion seconded by Brittany. Motion passed. Sandy reported there are projected costs increases in the budget for the Holiday Party, Dumpster rental and the Neighborhood Directory. Susie reported that she has pending receipts to deliver for costs of neighborhood entrances’ holiday lights. Grants from the city neighborhood grant program will be noted as tentative. Neighborhood dues from 76 people were received in 2023.
    • Committee Reports:
        • Committee Reports – None
    • Unfinished Business
      • Unfinished Business – None
    • New Business
      • Membership. It was determined by majority of those present that the honor system would be used for eligibility to vote in tonight’s meeting. A motion was made by Alex that all present would vote. Motion seconded by Brittany. Motion passed.
      • Vote for Board of Directors. Alex reviewed the rules, per the bylaws, for voting for the Board of Directors. By a show of hands, eight members present indicated their willing to serve on the Board. Alex made a motion to vote in members of the Board. Motion seconded by Brittany. Motion passed. Alex noted there were 16 vacancies on the board. He motioned that eight should be filled by acclaimation. Brittany seconded. Motion failed. Vote was held for each person who volunteered.
      • Vote for Bier -unanimous;
      • Vote for Vorry – unanimous;
      • Vote for Kathy – unanimous;
      • Vote for Sandy – majority;
      • Vote for Alex – majority;
      • Vote for Brittany- majority;
      • Vote for Rachel -majority;
      • Vote for Lila – failed;
      • Vote for Susie – majority;
      • Vote for Hank – majority.
      • AHCA Board for 2024 are Danny Bier, Vorry Moon, Kathy Walker, Sandy Schell, Alex Wolf, Brittany Meeks, Rachel Weinstock, Susie Lewis, and Hank Salmans.
      • The Elected Board Members decided that the vote for roles of the elected Board would take place in January and March due to time constraints at the meeting tonight.
      • Discussion Architectural Control Committee (ACC) Board. Vorry and Hank volunteered to continue to serve on the ACC. Members are encouraged to volunteer or ask neighbors who have expressed an interest in the ACC to volunteer. Discussion was held on whether to omit redundancies in the covenants
        because of city ordinances. It was decided by a majority of those present to leave redundancies in the covenants.
      • 2024 Events Calendar. A motion was made by Candace to change Bob Stephen’s Memorial BBQ to Arapahoe Highlands Civic Association (AHCA) Founders’ Day. Motion seconded by Brittany. Motion passed. Lila volunteered to head the committee. A date will be decided at the March meeting for the following
        events: AHCA Founders’ Day; Fall Festival, Dumpster Days.
      • Membership Drive. Kathy Masters and Joann Davila will head the membership drive. Membership kick off will be in January through March.
      • Proposed Amendments to Bylaws. Voting on proposed bylaw changes will be in May. At the March meeting discussion will be held on proposed changes. The Board will use the Communication Committee to disseminate the information.

    Adjourn:

    Meeting called to a close at 8:04pm