Meeting Minutes

September 19, 2023

Call to order:

Meeting was called to order at 7:10 pm

    1. Attendance (A quorum was present):
      • Brittany Meeks
      • Alex Wolf
      • Kathy Walker
      • Daniel Bier
      • Dorothea Diller
      • Joanne Davala
      • Kathy Masters
      • Susie Lewis
      • Megan Johnson
      • Andi Graves

    Arapahoe Highlands Civic Association Business

    1. Reading of Minutes of Previous Meeting
        • Minutes approved via email
    2. Reading of Correspondence and/or Hearings
      • Motion to pass correspondence of closed issues.
    3. New Neighbors:
      • None
    4. Updates:
      • Received additional $500 grant for the Fall Festival, which is why we are able to get the bounce house!
      • Plan to present the preliminary 2024 budget at the November AHCA Meeting and request for comments. Will modify per discussion and send out to the whole neighborhood; to be voted on and approved by the neighborhood in January 2024
      • Treasurer:
        • $2k surplus, before the $500 additional grant money.
    5. Unfinished Business
      • Entrances
        • Shout out to those who helped clean the entrances
        • Note- The east side main entrance post is failing. We should consider the $10k grant for neighborhood improvements from the City of Centennial. Looking for volunteers to help coordinate this.
        • We will decorate for the December holidays, but will avoid decorating for other holidays
        • Note for 2024- we need to formalize clean-up with a neighborhood event
        • For the newsletter- add in a Saturday morning volunteer to help clean entrances, provide donuts & water, etc.
      • Other Communications:
        • Lot clean-up; gentle reminder to clean up lots in newsletter
      • Fall Festival
        • Will bring bubble machines, chalk, and bluetooth speaker
        • Bounce house- 8 children at a time, will have parents monitor
        • No pumpkins this year
        • Brittany will get sides and fixings, bowls
        • We have enough tables/tablecloths, etc.
        • Kathy will put out signs for the fall festivals
        • Susie will get water bottles
        • Need to make it super clear we need volunteers
    6. New Business
        • Newsletter
          • October newsletter
          • Danny volunteers to do this
          • Goal to send it out first week of October
          • Add in thank you for entrance clean up, fall fest, December festivities
          • Mention Holiday party date change (from Sunday to Saturday), and location
          • Need volunteer for website; otherwise we will temporarily shut it down
        • Holiday Party
          • December 16th
          • Andi will reach out to Nonko’s (volunteered in 2022), and second option is Alex Wolf’s house
        • December Events
          • Decision to do a flyer to list all December events
            • Santa Visit + Canned good collection
              • Drop Christmas presents to Hank’s house!
            • Holiday Party
            • Luminary Bags
        • Flyer Strategy
          • Brittany – Gilpen
          • Megan- Williams
          • Jamison Pl- Kathy/Susie
          • Dorothea and Joanne- Dry Creek
          • Jamison Ave and Humboldt – Danny
        • November Meeting Host
          • Move to 2nd Tuesday of November — all voted for — 11/14
          • Will be at Susie’s house — 1719 E. Jamison Pl

      Adjourn:

      Meeting called to a close at 8:10pm 

       

      1 Comment

      1. Lila Greaves
        Lila Greaves on November 12, 2023 at 5:03 pm

        Dear Neighbors,

        I sincerely hope every AHCA member will attend the
        7 PM, Tues. 11/14/23, AHCA meeting at Susie Lewis’s house, 1719 E. Jamison Place,
        because, the preliminary 2024 budget will be presented and discussed, approval to be voted on at the January meeting, where Board members are also to be elected.

        To prevent a repeat of 2023’s-
        collection of 15 months membership dues for a 12 month period, (a violation of the By-Laws),
        30% of the social budget being spent directly on the entertainment of about a dozen children,
        80% of the Fall Fest budget being spent on children’s entertainment,
        dropping of a formerly annual social event from the AHCA calendar-
        you must attend and review the proposed budget and offer comments and vote for what you want.
        Hopefully that will include –
        12 mos. dues for a 12 month year, (per the By-Laws)
        a reasonable percentage of the social budget for the entertainment of children,
        and restoring a budget for the traditional spring Bob Stephens BBQ social event, held to welcome new residents and honor our AHCA traditions.

        The draft budget will be voted on at the January meeting, where we also elect our new board for 2024. Please keep in mind that because, in June 2022, the fiscal year was changed in the By-Laws, to end 12/31, instead of 3/31, everyone who wants to vote for the budget approval, or for Board members, or anything else, will have to pay their dues for 2024 at or prior to the January AHCA meeting, per the By-Laws.

        Also, since the Sept. minutes indicate a more than adequate surplus to do so, perhaps part of the surplus could be used to reimburse the extra three months dues paid by all who paid $75 dues this spring.

        Good questions to ask at the Nov. meeting –
        Why wasn’t the 2023 budget, approved at the May meeting, provided to all members, as required by the By-Laws?
        Why have the members not been made aware of the quarterly 2023 financial statements required by the By-Laws?
        It’s our money, we should have our say in how it is spent and be kept aware of how it is being spent, per the By-Laws.

        I hope to see you all there. Lila Greaves

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